Industries
Where we work
The system works for any business that runs on inquiries, bookings and repeat clients. Two industries are where we have gone deepest. We know their calendars, their regulations and the words their clients use.
Med spas and aesthetics
Practices across Long Island and Manhattan. Fewer missed consults, more returning clients, under HIPAA-aware standards from the first day.
Practice lead
Connor Finnegan
Co-Founder & Chief Executive Officer
What owners tell us
- The front desk is with a patient when the phone rings.
- Inquiries that arrive after 6 pm wait until morning.
- Toxin and filler clients drift past their rebooking window.
- Agencies report clicks, not consultations.
What we build
- Rebooking timed from the last visit
- Reminders at set intervals after the last visit date, for example weeks 10, 12 and 14. The message never names the treatment.
- After-hours consult capture
- Missed-call text-back in seconds, and an AI receptionist that books the consultation.
- Lapsed-client reactivation
- Short, compliant campaigns to clients who haven't been in for six months or more.
- Fewer consult no-shows
- Confirmations and reminders before every consultation, with an easy way to reschedule.
- Monthly revenue report
- Inquiries, booked, showed and revenue, in dollars.
What a compliant text looks like
Compliant
"Hi Sarah, it's been a while since your last visit at Glow Aesthetics. Reply BOOK to see this week's openings. Reply STOP to opt out."
Not compliant
"Hi Sarah, your Botox is wearing off. Time for your next 20 units."
We sign a Business Associate Agreement with every medical practice and use HIPAA-eligible tools. Texts carry your business name, a time, an action and an opt-out, never treatment details. Fees are flat. We never take a percentage of practice revenue.
Works with
Boulevard, Vagaro, Mindbody, Zenoti, PatientNow and Aesthetic Record. We work on top of your booking system, not instead of it.
Questions owners ask
Does this replace our front desk?
No. It covers the moments they can't: when they're with a patient, on another line or gone for the night.
Our booking software already has an AI receptionist. Why Valtryn?
Software gives you a feature. We run the whole system, from calls and booking to rebooking and ads, and report it in revenue.
Is patient data safe?
We sign a Business Associate Agreement with every medical practice, use HIPAA-eligible tools and keep only the minimum necessary information in any message.
Luxury home services
Remodelers, kitchen and bath designers, pool builders, landscape architects and custom closet firms across the North Shore, the Hamptons and Westchester.
Practice lead
Nikolas Yaziciyan
Co-Founder & Chief Revenue Officer
What owners tell us
- The owner is on a job site and a five-figure inquiry goes to voicemail.
- Homeowners call the next firm on Google within minutes.
- Estimates go out and the follow-up stops.
- Past clients never hear from the firm again.
What we build
- Speed to lead from the job site
- Text-back in seconds. An assistant asks about scope, budget and timeline, then books the site visit.
- Estimate follow-up
- A structured sequence of check-ins after every estimate, so good-fit projects don't go quiet.
- Next-project campaigns
- Periodic outreach to past clients for the bathroom, the outdoor kitchen or the pool house.
- Seasonal pipeline
- Outreach timed to the planning season. Fill your spring calendar in the fall.
- Monthly revenue report
- Inquiries, site visits, signed projects and revenue, in dollars.
Your brand, your leads
Marketplaces often sell the same inquiry to several firms. A system built on your own brand produces exclusive inquiries, and you own the ad accounts, phone numbers, website and client list.
Works with
Jobber, Houzz Pro, Buildertrend, JobTread and ServiceTitan.
Questions owners ask
We get most of our work by referral. Why this?
Referrals still arrive as calls, texts and form fills, often while you're on site. We make sure each one is answered and followed up, and we ask past clients for the next project.
Will the AI sound robotic to high-end clients?
It's scripted in your voice and tested before launch. Anything nuanced is handed to you with a summary.
What about Angi and Houzz leads?
Keep them if they work. They can feed the same system. Our focus is exclusive inquiries from your own brand, which you don't share with three other firms.
Other industries we serve
| Industry | Where revenue usually leaks | Where we start |
|---|---|---|
| Dental and orthodontic offices | New-patient calls during procedures; patients overdue for cleanings | Missed-call text-back and recall reactivation |
| Legal and professional firms | Intake calls after hours; consultations that never get scheduled | After-hours intake and consultation follow-up |
| Home services and trades | Calls missed on job sites; estimates without follow-up | Speed-to-lead response and estimate follow-up |
| Salons, spas and studios | Booking requests stuck in direct messages; clients who don't rebook | A site that books and rebooking reminders |
| Fitness and wellness | Trial sign-ups who never show; lapsed members | Trial follow-up and member reactivation |
| Auto services and dealerships | Service calls during rush hours; overdue maintenance | Text-back and service reminders |
| Real estate teams | Portal leads answered too slowly; past clients forgotten | Instant lead response and past-client nurture |
| Veterinary clinics | Phones ringing during appointments; overdue vaccines and checkups | Text-back and recall reminders |
| Hospitality and events | Inquiry forms waiting days; repeat guests never invited back | Inquiry response and guest reactivation |
Don't see your industry?
If your business depends on people calling, booking and coming back, the system adapts. Tell us how your business works and we'll tell you honestly whether we can help.
Request a free audit